People & Culture Coordinator

Role Intention:

We are seeking a Part-Time People & Culture Coordinator based in our Alexandria Head office for 3 days a week. This role is newly introduced to our team and will be largely responsible for aiding in the execution of the People & Culture strategy. The People & Culture Coordinator provides administrative, recruitment and System support to by charlotte employees and managers. 

The ideal candidate will have at least 2 years of experience in an administration role working closely with people operations, with a proven interest in HR or recruitment. They will be a natural in building connections with a diverse range of people and align with the empowering culture we have fostered at by charlotte. 

This role will work closely with the People & Culture Generalist and all levels of the wider team. 

Key Responsibilities: 

• Prepare Job Ads and make sure all new positions are posted for Internal and External candidates. 
• Review and shortlist CVs, conduct phone screens and initial interviews with candidates to provide a shortlist of candidates. 
• Support with Interview booking and communicating assessment briefs. 
• Administer documents through the Human Resource Information System (HRIS)c. 
• Oversee onboarding, offboarding, surveys, reviews, documents and updates and follow up on outstanding acknowledgments 
• Support employees and managers in using and accessing the HRIS. 
• Support yearly practices of lifecycle activity by assisting with booking reviews, communicating surveys, sending documents, conducting market research and filing all data accurately. 
• Assist in the rollout and maintenance of internal admin such as but not limited to policy and procedure updates, Payroll, company-wide communications and updates within the HRIS system. 
• Coordinate, promote and facilitate culture and wellbeing programmes and activities as directed. 

Desired Experience:

• Demonstrated experience working in an operations or administrative capacity in HR or people and culture teams. 
• Must have strong interpersonal skills with proven success in building internal and external relationships. 
• Strong written and verbal communication skills, with previous experience in producing company-wide communications. 
• High level of computer skills and proficiency in Microsoft. 
• Strong time management, prioritisation, and organisational skills. 
• Ability to work independently and prioritise tasks. 
• Personal drive and results-oriented with a flexible approach to varied duties.
• Knowledge and experience of contemporary HR practices and procedures. Desired but not essential.
• Understanding of HR Information Systems (Employment Hero). Desired but not essential.

Our Perks: 

• Working in a sunny Alexandria office with a covered outdoor area to hot desk from. 
• Never work on your Birthday with an additional leave day just to treat yourself. 
• Product discounts of 50% for yourself. 
• Exclusive discounts at affiliated Australian retailers. 
• Bring your pup to work or enjoy patting and cuddling our furry team members! 
• Join a highly collaborative and passionate team in a growing business. 
• Receive development opportunities, supporting your career progression. 
• Enjoy a monthly morning tea, celebration moments on aligned national days, bi-annual team celebrations, and many more perks, creating a positive and rewarding work environment. 

Click here to apply via LinkedIn and our People & Culture team will review your application promptly. 

Please understand that we anticipate a high volume of applicants and will only be able to get in touch with those who are successful.